Use of artificial intelligence
The Artificial Intelligence ((here in after referred to as AI) usage policy and related technologies defines the norms and requirements for the use of artificial intelligence tools by authors, reviewers and members of the editorial board of the Journal “Advances in Materials Science” at the stages of preparation, submission, review and editing of scientific publications. The purpose of this policy is to ensure transparency, responsible conduct of scientific activity and compliance with international ethical standards of publications in accordance with:
- Legislative field of Ukraine: New norms of the Law “On Academic Integrity” in Ukraine (https://zakon.rada.gov.ua/laws/show/4742-20#Text) clearly regulate the use of automated systems, requiring transparency.
- Journal policies: Publishers of the level of Elsevier, Springer Nature and Wiley have introduced strict protocols for reviewing manuscripts (https://www.elsevier.com/editor/perk/about-cope).
- Taking into account reputational risks: Failure to declare the use of tools is now equated with concealing a conflict of interest.
Why AI cannot be an author: COPE and publishers’ positions
- Who is an “author”?Authorship implies not only contribution to the work, but also the ability to be responsible for its content, approve the final version, and respond to criticism.
- Why Chat GPT AI does not have the right to subjectivity? It cannot sign a license agreement, guarantee the absence of a conflict of interest, or bear legal responsibility.
- Only a person. If AI generates a false statement or plagiarism, all responsibility falls on scientists. The argument “the program wrote it that way” is not accepted by editors.
Transparent use of AI: what and where to declare
The use of AI is not prohibited if it is declared.
The main rule of 2026 is radical transparency.
For example: Acknowledgement: “In preparing this work, the author(s) used [TOOL NAME] to [REASON]. After using this tool, the author(s) reviewed and edited the content as necessary and take full responsibility for the content of the publication.
NOT POSSIBLE
- Indicate AI as a co-author.
- Generate a literature review “from scratch”.
- Create scientific illustrations without real data (fabrication)
POSSIBLE
- AI for translation and language proofreading (Grammarly, DeepL).
- AI for structure, ideas, draft code.
- Improving the quality (resolution) of your own images. Use of AI by reviewers.
- Confidentiality Reviewers are prohibited from uploading manuscripts or parts thereof to third-party AI services that do not guarantee confidentiality.
- Disclosure of the use of AI. In the case of using AI for review preparation or technical editing, the reviewer is obliged to notify the editorial office.
Use of AI by Reviewers
- Confidentiality Reviewers are prohibited from uploading manuscripts or parts thereof to third-party AI services that do not guarantee confidentiality.
- Disclosure of the use of AI In the event of using AI to prepare a review or technical editing, the reviewer is obliged to notify the editorial board.
Use of AI by the editorial board
- The editorial board may use AI for technical processing of materials (plagiarism check, structure analysis, language editing), but all decisions regarding publication are made exclusively by humans. Automated conclusions cannot be the sole basis for making ethical decisions;in such cases, additional expert review is carried out.
Use of AI by the editorial team
- The editorial team may use AI for technical processing of materials (plagiarism checking, structure analysis, language editing), but all decisions regarding publication are made exclusively by humans. Automated conclusions cannot be the only basis for making ethical decisions; in such cases, additional expert review is carried out.
- Use of tools to detect AI The editorial team has the right to use specialized tools to detect texts and images created by AI. At the same time, the results of such checks are not conclusive proof of a violation. In case of doubt, a request may be sent to the author to provide explanations or additional materials.
Policy violations
Violations include:
- failure to disclose the use of AI;
- provision of inaccurate or incomplete information regarding the use of AI;
- use of AI that leads to the creation of fictitious data, links or images;
- violation of confidentiality by reviewers.
Depending on the situation, the editorial board may take the following measures: request for explanations, request corrections, refuse publication, notify the author’s institution, or withdraw the article in accordance with the retraction procedure.